SECRETARY

So you’re the Secretary and now you’re expected to know everything about the Club’s general affairs – from running meetings, keeping records, through to ensuring the Club is compliant with everything it needs to be!

Sports Community can assist you with all you need to know and deal with & to make it look like you are the perfect Club Secretary.

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FREE Position Description

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  • How to make the role of Secretary easier
  • How to make the most of your time
  • Facilitating successful and productive committee meetings
  • Step-by-step guide to all you need to know
  • How to make the role of Secretary fun, enjoyable and satisfying

Online Training for Secretaries

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Exclusive Sports Community resources

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LEGEND

Unrestricted Access to Resources
Supporter Level Access to Resources
Sport Community Members Only Resources

BACKGROUND INFORMATION

How to become club secretary
What makes a successful club secretary?
Why run for club secretary?
What to consider before becoming a secretary
Where do you start when you first become secretary?
Key responsibilities of a secretary
Secretaries should manage all club information
Understanding the position or health of your club
Induct and empower your committee
Plan the key events of your club year early in the season
The power of effective delegation
Completing the year – from a secretary’s point of view

ONLINE
TRAINING

Making it easy to be a successful President Video training Series
Making it easy to be a successful Secretary Video training Series
Making it easy to be a successful Treasurer Video training Series
Attracting and retaining volunteers and players
Unleashing the power of goal setting
Creating positive club culture
Roles and responsibilities of club committees
Other online training programs for volunteers

PODCASTS
FOR YOU

An interview with Sorrento Bowling Club on the value of strategic planning
 An Interview with the Sorrento Football Club on how to create an amazing culture
Interview with Baywater Bowls Club on culture and how to resurrect a club
Interview with Moree Bommerangs on changing the culure of a club
Interview with Sport Australia – Volunteering research and what we can learn
Interview with Sport Australia -Sports participation research and what we can learn
Interview with Peter Downes – Play by the Rules discussing culture and safety

PLANNING THE YEAR

Major activities required to complete the club year
Planning the year will save so much time

TEMPLATES AND CHECKLISTS

Delivering Club Objectives Worksheet
Culture Audit
Strategic Planning Template
Risk Management Checklist
Critical Club Information Checklist
Delivering Club Objectives – Worksheet
Strategic goals – implementation plan

POSITION
DESCRIPTIONS

Position description – President
Position description – Secretary
Position description – Treasurer
Position description – Vice president
Other position descriptions

CREATING A CULTURE OF VOLUNTEERING

What is volunteering?
Do volunteers even exist anymore?
Why do people volunteer at sports clubs?
What stops people from volunteering?
Creating a catalyst for volunteering
Empowering your club’s volunteers
Inducting, training and supporting your volunteers

COMMITTEE MEETINGS

Common meeting terms and definitions
The power of a strong meeting agenda
What is a committee meeting and why do we need them?
Characteristics of ineffective or “bad” committee meetings
The key areas of focus for committee meetings
Preparing for your committee meetings
Strategies to run an effective and productive committee meeting
Committee meeting focus throughout the year

ANNUAL GENERAL MEETINGS

How to run an effective Annual General Meeting
Annual General Meeting voting procedures
Preparing for your Annual General Meeting
Common meeting terms and definitions
The power of a strong meeting agenda
What is an Annual General Meeting and why do they need to be held?
Preparing your club’s financial accounts
Preparing the Annual Report to Members
Who should be invited to attend the AGM and what are the notification requirements?

LEGAL INFORMATION

Incorporated associations rules and regulations
Child safety and working with children
Liquor licensing
Food safety
Fundraising rules and regulations

RISK MANAGEMENT & INSURANCE

Club Insurance
Club longevity – The fatally flawed assumption
Risk management checklist
Club governance risks
Participation health and safety
Club asset and equipment protection
Cash Management Strategies
Risk identification and management
Risk management and insurance

GROUND & FACILITIES MANAGEMENT

What is facility management?
What is a facility management plan?
Why should clubs have a Facility Management Plan?
What is a facility life cycle?
Costs your club can expect in your facility life cycle
What needs to be maintained in your facility?
Common facility management issues
How do you write a facility management plan?
How does Risk Management and Facility Management go together?
Facility management funding strategies

SOCIAL MEDIA, COMMUNICATIONS & PROMOTIONS

Understanding why we communicate
The power of a great club communication strategy
The fundamentals of social media and online communication
Using communication to build relationships and a strong sense of belonging
The power of communicating (creating a sense of belonging)
Club stakeholders
What is a communication strategy?
Content formats
Targeted communication
Harnessing the power of social media
5 Easy Hacks for Your Club’s Social Media!
Unleashing the amazing power of your club’s website and email newsletter
Creating a great club website
Email newsletters
Email newsletter content

COMMITTEES ROLE IN RECRUITING AND DEVELOPING COACHES

Understanding and defining your club’s coaching philosophy
Creating a culture of coach support and development
Characteristics of a good coach
Factors to consider when recruiting your coach
Coach’s Position description and code of conduct
Why coach accreditation courses are so important
Providing ongoing training for coaches throughout the season
Protecting coaches from unnecessary criticism
Strategies to retain your club coaches

COMMITTEES ROLE IN RECRUITING AND DEVELOPING PLAYERS

Creating a culture of player and athlete learning
The importance of developing athletes and players
Maximising and managing player development and performance
Supporter and parent management from a player development perspective
Creating a safe training and playing environment for players
FTEM Player Development Framework Case study: Hockey Australia

SPORTS CLUB FUNDRAISING

Fundraising – 100’s of ideas
Attracting and retaining sponsors
Finding and winning grants
Creating and running successful events

EASY ACCESS TO ROLES AND OTHER TOPICS

Making it easy to be a successful secretary
Making it easy to be a successful treasurer
Making it easy to be a successful committee member
Social media and club promotions

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