While every committee meeting is going to be different here is a plan and structure for an effective committee meeting which you can adjust to suit your club: Welcome and apologies The Chairperson will welcome everybody, note attendees present and seek apologies for...
Your club rules or constitution often provides a lot of guidance on how your club should conduct their committee meetings. Few committees take the time to review their club rules or constitution at the start of the therefore don’t follow the procedures often defined,...
The purpose of committee meetings is often mistaken by community sports clubs. Many people feel that decisions and plans can only be made in a club by the club’s committee, so often individuals postpone making decisions or creating detailed implementation plans...
Start of the year - planning and recruiting In the initial stages of the year, new committees will come together and their primary focus will be on seven main areas: Finalising the legislative and compliance tasks from the previous year Finalising the legislative and...
Effective committees have a number of consistent characteristics including: Information to be discussed and considered at the upcoming meeting is provided prior to the meeting Clear meeting agenda’s are considered and stuck to throughout the meeting Strong meeting...
Almost as soon as a season starts Presidents and their committees should start preparing for their Annual General Meeting (AGM). Many clubs don’t think about their AGMs until after the season and that makes it so much harder and a lot more work organising it and...
As part of updating members as to the activities of the club throughout the year clubs generally create an Annual Report to members. As we continually say, check your club rules and your relevant incorporated associations act to determine if they define any...
The Club secretary in consultation with the President will be responsible for preparing the Annual General Meeting Agenda and inviting members and guest to attend. Again, a great place to start in preparing the agenda for the upcoming AGM is to review previous year’s...
It is a key of incorporated associations legislation requirement that all members entitled to vote are notified of the AGM. Furthermore clubs must not doing anything with the intention of prohibiting a member attending the AGM or casting their vote. Updating the...
In most instances voting at an AGM is a simple process as most AGMs are only attended by a small number of hardy members but this is not always the case. Regardless of the number of people attending the AGM it is vitally important the voting on resolutions, motions...