While every committee meeting is going to be different here is a plan and structure for an effective committee meeting which you can adjust to suit your club: Welcome and apologies The Chairperson will welcome everybody, note attendees present and seek apologies for...
Your club rules or constitution often provides a lot of guidance on how your club should conduct their committee meetings. Few committees take the time to review their club rules or constitution at the start of the therefore don’t follow the procedures often defined,...
Effective committees have a number of consistent characteristics including: Information to be discussed and considered at the upcoming meeting is provided prior to the meeting Clear meeting agenda’s are considered and stuck to throughout the meeting Strong meeting...
Almost as soon as a season starts Presidents and their committees should start preparing for their Annual General Meeting (AGM). Many clubs don’t think about their AGMs until after the season and that makes it so much harder and a lot more work organising it and...
As part of updating members as to the activities of the club throughout the year clubs generally create an Annual Report to members. As we continually say, check your club rules and your relevant incorporated associations act to determine if they define any...
The Club secretary in consultation with the President will be responsible for preparing the Annual General Meeting Agenda and inviting members and guest to attend. Again, a great place to start in preparing the agenda for the upcoming AGM is to review previous year’s...
It is a key of incorporated associations legislation requirement that all members entitled to vote are notified of the AGM. Furthermore clubs must not doing anything with the intention of prohibiting a member attending the AGM or casting their vote. Updating the...
In most instances voting at an AGM is a simple process as most AGMs are only attended by a small number of hardy members but this is not always the case. Regardless of the number of people attending the AGM it is vitally important the voting on resolutions, motions...
The power of an AGM agenda The AGM agenda provides direction, structure and purpose to the meeting. The agenda should be drawn up jointly by the chairperson and secretary and should be followed in order, unless the meeting directs otherwise. The agenda should be...
Before we consider what a committee meeting is, why we need them and how to run a committee meeting effectively we should quickly reflect on what a club committee is, its roles and responsibilities. A committee is the group of people, elected according to the rules of...