Incorporated associations

Incorporated associations

Queensland

Queensland Associations Incorporations Act 1981

Most community local sporting clubs are established as incorporated associations. The Associations Incorporation Act – Queensland 1981 is an act of the Parliament of Queensland to regulate the affairs of incorporated associations.

The Act allows associations such as community, recreation, sporting and not-for-profit clubs and societies, to incorporate as legal bodies and limit the liability of members for lawful activities.

Associations incorporated under the Associations Incorporation Act 1981 are required to be accountable to the Office of Fair Trading by providing audited financial returns on an annual basis.

The Queensland government provides a highly informative website for clubs who have registered or considering registering as an incorporated association. Their website can be accessed by clicking here

 

Key Responsibilities

The Associated Incorporations Act 1981 provides registered clubs and associations with guidance and direction on the following topics:

  • Members of your association
  • Meetings for associations
  • Rules for associations
  • Name changes for associations
  • Public liability insurance for associations
  • Managing association disputes
  • Changing your association’s status

 

The following lists some important information and reporting obligations clubs need to be aware of under the Act. This information should be treated as a guide only. Your club should contact The Queensland Government or seek advice specific to the needs of your club when considering its obligations under the Associations Incorporation Act 1981

 

Public Officer/Secretary

Change of club details must be notified to the Office of Fair Trading within one month of the change occurring.

Change of President, Treasurer or Secretary must be notified to the Office of Fair Trading within one month of the change occurring

 

Ensure your committee understands its obligations.

 

Prepare the minutes from the recent AGM.

It must contain a copy of the financial statements, Committee Certification Statement and the report associated with any review conducted of the financial accounts.

 

Lodge your club’s Annual Statement within one month of the AGM (therefore at the very latest within one month of the end of the club’s financial year)

 

If there were any Club Rule/Constitution changes approved by members at the AGM, your club must lodge with Queensland government within 1 month.

 

Annual General Meeting

Read your club rules/constitution to determine

  • When to hold the AGM
  • Who is invited to the AGM
  • Notification Dates
  • Any Audit/review requirements of financial accounts in the club/rules constitution

Click here for more details.

 

Ensure the club’s membership database is updated to know who must be invited to the AGM, who is eligible to nominate for committee positions, and who can vote at the AGM.

 

Identify if there are going to be any resolutions or special resolutions to be presented to members. If so review club rules/constitution and the Associations Incorporation Act 1981 about notification and voting requirements relating to the resolutions.

 

Financial Reporting

Association Secretary to review Associations Incorporation Act 1981 and your club rules to determine if the Association is required to have their financial accounts reviewed/audited.

 

Who is able to audit the club’s accounts?

 

Treasurer to prepare the club’s financial accounts.