Drinking water must be made available to attendees, participants, staff, volunteers and contractors. Especially if; the weather is expected to be hot participants will be exercising for long periods of time/for long distances and if there is a chance participants will...
Toilet supply and maintenance It’s important that there are enough toilet facilities at your event. There is no uniform Australian standard for the number of toilets required, however there should be enough for the expected number of attendees. The toilet supply and...
Power and lighting generation is an issue at most events held outside. Access to power could be a factor that dictates where the event is actually held and where such things as a stage is positioned, activities are set up and the layout of the event. Generators can...
Event logistics There are a large number of individual elements, even in the smallest events, that need to be organised to ensure your event runs smoothly. Considering these early on and putting in place plans to cater for your participants and spectators will assist...
An event running sheet sets the timing and sequence of your event so that you and other key stakeholders know what is happening and when. An informative running sheet includes a timeline of the event schedule including bump-in and bump-out, event timings, locations...
Councils, security, police and emergency services will often ask for a site plan layout of your event. Volunteers, staff, vendors, stallholders and attendees will at different times also require your site plan or if indoors a floor plan. The idea of a site plan can be...
Ideally an Event Operations Manual should be developed and distributed to the key people involved in planning your club’s event. Documenting how the event will operate ensures that event activities are throughout and planned in advance and people are empowered to...
One of the most important decisions is how will you structure your event organising committee. Will your club have an organising committee what will between them split up all the tasks to be completed or is the event going to be so big that additional sub committees...
The most important thing to know about your council and local authorities is that they can help you and your club! If you are holding an event that goes beyond what your club would normally do then one of the first people to talk to is your Sport and Recreation...
As with your club’s choice of date, the venue is extremely important to ensure great attendance numbers and a success event. As soon as you know you are going to stage an event, begin searching for a site or venue. For major events a venue should be confirmed at least...