It is important to consider the impacts of the weather on your event and put in place plans to account for the various conditions that may occur. As the organiser, you are responsible for the safety of staff, participants, volunteers and the spectators. Your club and...
When considering “what can go wrong” at your event, it is amazing how many things you will be able to identify, including but certainly limited to: First aid Ensuring your event has the required support from first aiders is absolutely vital. We always hope that an...
Regardless of the size or type of event you plan to run, there will be risks. As the event organiser, it is your responsibility to identify and minimise risks. Risks can be effectively managed through the process of ‘risk management’. This is where event organisers...
Events, large and small, are a great way to raise funds. Even if that is not the goal of the event. Anytime groups of people come together is a really a fundraising opportunity which often clubs don’t take advantage of. Regardless of the event type or purpose...
Social media, websites and email newsletters continue to be effective methods of getting your message across within the community and they are often free! Social media - Social media encompasses many online communities through Facebook, Twitter, Instagram, Snapchat...
Branding and Consistency It is important to brand your event. You want your club’s event to stand out and have a point of difference from other events so choosing a compelling theme or a key attention getter is a great idea. A great initial process to follow is this:...
You club will need to decide if there will be a registration cost for your event, an entry fee or if income will be made from the activities on the day. It is important to consider your local community, similar event prices and your budget with expected income. It is...
Traffic and parking Sufficient parking for people attending and working at your club’s event is important. If public transport is not easily accessible at your event, it may be necessary to provide a shuttle bus service and/or additional parking spaces. When planning...
Noise management is important for your club to consider early in the planning process. It is important that neighbours are informed and catered for if your club is running an event which may inconvenience them. If your event is outdoors the State Environment...
Waste Management It is essential that event planners understand the requirements that are a part of managing the rubbish and waste from an event. Calculation method for the bins should consider the number of attendees the amount of food and product sold on site. The...