An event running sheet sets the timing and sequence of your event so that you and other key stakeholders know what is happening and when. An informative running sheet includes a timeline of the event schedule including bump-in and bump-out, event timings, locations...
Councils, security, police and emergency services will often ask for a site plan layout of your event. Volunteers, staff, vendors, stallholders and attendees will at different times also require your site plan or if indoors a floor plan. The idea of a site plan can be...
Ideally an Event Operations Manual should be developed and distributed to the key people involved in planning your club’s event. Documenting how the event will operate ensures that event activities are throughout and planned in advance and people are empowered to...
One of the most important decisions is how will you structure your event organising committee. Will your club have an organising committee what will between them split up all the tasks to be completed or is the event going to be so big that additional sub committees...
The most important thing to know about your council and local authorities is that they can help you and your club! If you are holding an event that goes beyond what your club would normally do then one of the first people to talk to is your Sport and Recreation...
As with your club’s choice of date, the venue is extremely important to ensure great attendance numbers and a success event. As soon as you know you are going to stage an event, begin searching for a site or venue. For major events a venue should be confirmed at least...
The selection of your club’s event date and time is critical to its success. A major determinant to the attendance and success of your event is in the ability to pick the best time that gains maximum exposure and support for your club’s endeavours. Your club will need...
Before putting an enormous amount of volunteer time into planning your event, it is important to ensure the event should go ahead. It is crucial to continually be asking if this event will actually achieve its goals and what are the risks associated with the event....