Social media, websites and email newsletters continue to be effective methods of getting your message across within the community and they are often free! Social media - Social media encompasses many online communities through Facebook, Twitter, Instagram, Snapchat...
Branding and Consistency It is important to brand your event. You want your club’s event to stand out and have a point of difference from other events so choosing a compelling theme or a key attention getter is a great idea. A great initial process to follow is this:...
You club will need to decide if there will be a registration cost for your event, an entry fee or if income will be made from the activities on the day. It is important to consider your local community, similar event prices and your budget with expected income. It is...
Traffic and parking Sufficient parking for people attending and working at your club’s event is important. If public transport is not easily accessible at your event, it may be necessary to provide a shuttle bus service and/or additional parking spaces. When planning...
Noise management is important for your club to consider early in the planning process. It is important that neighbours are informed and catered for if your club is running an event which may inconvenience them. If your event is outdoors the State Environment...
Waste Management It is essential that event planners understand the requirements that are a part of managing the rubbish and waste from an event. Calculation method for the bins should consider the number of attendees the amount of food and product sold on site. The...
Drinking water must be made available to attendees, participants, staff, volunteers and contractors. Especially if; the weather is expected to be hot participants will be exercising for long periods of time/for long distances and if there is a chance participants will...
Toilet supply and maintenance It’s important that there are enough toilet facilities at your event. There is no uniform Australian standard for the number of toilets required, however there should be enough for the expected number of attendees. The toilet supply and...
Power and lighting generation is an issue at most events held outside. Access to power could be a factor that dictates where the event is actually held and where such things as a stage is positioned, activities are set up and the layout of the event. Generators can...
Event logistics There are a large number of individual elements, even in the smallest events, that need to be organised to ensure your event runs smoothly. Considering these early on and putting in place plans to cater for your participants and spectators will assist...