Gambling Rules & Regulations

Community fund raising in Victoria is overseen by the Victorian Commission for Gambling and Liquor regulation.  Contact details are:

Victorian Commission for Gambling and Liquor Regulation

Level 5, 35 Spring Street
MELBOURNE VIC 3000
Telephone: (03) 9651 3630
Email: contact@vcglr.vic.gov.au
Internet: http://www.vcglr.vic.gov.au/

Raffles

The Victorian Commission for Gambling and Liquor Regulation (VCGLR) issues a very easy to read booklet providing Information and Conditions for running a Raffle in Victoria by community organisations and charities.  This booklet can be downloaded by clicking:

http://www.vcgr.vic.gov.au/CA256F800017E8D4/WebObj/7ED22306329CCF8CCA257598000B75C0/$File/RaffleInfoSheetV1.1Mar2009.pdf

Information contained in the Raffle Information Condition Booklet can be summarised as follows:

What is a Raffle?

A raffle is defined in Victoria as a fund raising lottery with goods as prizes. Raffles can only be run by organisations that have been declared by the Commission as Community or Charitable Organisations. Individuals can run raffles on behalf of community or charitable organisations as long as they have written authority to do so from the organisation who will benefit from the raffle.

Prize Pool

$500 or less

$5,000 or less

Over $5,000

Is a Permit Required?

No

No

Yes

Is the number of tickets available for sale limited? Yes, must be not less than twice and not more than six times the total value of the prizes Yes, must be not less than twice and not more than six times the total value of the prizes Yes, must not exceed the number authorised by the permit
Are tickets required to be printed?

No

Yes

Yes

Do we need to collect ticket purchaser’s details?

No

Yes, ticket sellers should obtain enough information to be able to identify the winners Yes, ticket sellers should obtain enough information to be able to identify the winners
How long can we sell tickets for? One day, or within an 8 hour period

No longer than 3 months

For the period authorised on the permit. A permit will not be issued for a period exceeding 12 months
When does the draw have to occur? On the same day as the ticket sales, or within an 8 hour period On the date printed on the tickets, which must not be more than 14 days after the date of the proposed last ticket sales On the day authorised by the permit
What method must we use to draw the raffle? The method of draw must allow each ticket a random and equal chance of winning The method of draw must allow each ticket a random and equal chance of winning The method of draw must allow each ticket a random and equal chance of winning
We cannot locate the winner, what should we do? If a winner does not come forward within a reasonable amount of time following the announcement of the winning number a redraw must occur Contact the Minor Gaming Unit Contact the Minor Gaming Unit
What records must we keep and for how long must we keep them? Distribution of funds and distribution of prizes.Three years. Distribution of funds, details of tickets printed and distribution of prizes.Three years. How tickets were sold;
How the sales were publicised;
The names of people to whom tickets were issued for sale and, for each person, how many tickets were sold, how many tickets were returned and how much money was remitted;
When and how the raffle was drawn and the names and addresses of the winners; and Description (including retail value) of their respective prizes.
Three years.

 Different types of raffles

Small raffles

Small raffles are defined as raffles where the value of the prizes in the raffle does not exceed $500.  For a raffle to be considered a small raffle the benefiting organisation must not run a number of small raffles on the same day and within an 8 hour period where the prizes exceed $1,000

Large raffles

A large raffle is defined as a raffle where:

  • The total prize pool will exceed $100,000
  • The total prize pool will exceed $60,000 and the ticket price will be over $35

Conditions of “small raffles”

  • Tickets may only be sold and drawn on the same day or within an 8 hour period
  • Ticket sellers must not be remunerated for selling tickets.
  • Tickets for a small raffle may be either:
  • a blank raffle book numbered on both butt and the ticket; or
  • where the method of the draw is to be a spinning wheel, buttless numbered tickets, from a perforated ticket sheet, having no more numbers than there are divisions on the wheel.
  • A ticket in a raffle must not be a ticket in another raffle.
  • The method of the draw must allow each ticket in the draw a random and equal chance of being drawn.
  • If there is more than one prize, the first ticket drawn must win first prize (ie ‘reverse draws’ are not allowed).
  • In the event a winner cannot be identified, or no person comes forward to claim the prize within a reasonable period after the draw is loudly proclaimed, the raffle must be drawn again or, if the method of the draw is a spinning wheel, the wheel spun again.
  • The person conducting the raffle must ensure accurate records are kept for three years after finalisation of the raffle of:
  • the disposition of funds; and
  • the distribution of prizes.
  • There must be a single account, at a deposit-taking institution in Victoria. This account must be established in the organisation’s name and be used for all financial transactions relating to the conduct of the raffle.
  • Tickets may be sold for a maximum period of 3 months.
  • The value of the total number of tickets available for sale must not be greater than 6 times and not less than twice the value of all of the prizes.
  • Ticket sellers must ensure that a permanent record is made of sufficient information to identify and locate the person to whom the ticket is sold.
  • A person who sells tickets:
  • must be authorised by the responsible person to do so; and
  • must not be remunerated in respect of selling tickets.
  • If the person who conducts the raffle is not an employee of the community or charitable organisation to
  • A ticket in a raffle must not be a ticket in another raffle.
  • The method of the draw must allow each ticket in the draw a random and equal chance of being drawn.
  • If there is more than one prize, the first ticket drawn must win first prize (ie ‘reverse draws’ are not allowed).
  • The draw must be conducted on the day printed on the ticket, being a day not more than 14 days after the proposed last ticket sale.
  • A ticket which has been drawn is not eligible to be drawn again.
  • There must be a single account at a deposit-taking institution in Victoria. This account must be established in the organisation’s name and be used for all financial transactions relating to the conduct of the raffle.

Conditions of raffles with a total prize value of $5,000 or less

Information to be contained on the ticket and advertising

  • Ticket or all advertising material must be printed with:
  • The name of the person; and
  • The fact that he/she is conducting the raffle for reward.
  • A book-buyer’s prize must not be offered or paid.
  • The following must be printed on each ticket:
  • The name of the community or charitable organisation to benefit from the raffle; and/or
  • The name of the political party to which all or part of the proceeds are to go;
  • The ticket price;
  • A description of each prize and its value;
  • The date, time and location where the raffle will be drawn; and
  • The method of publication or notification of results.
  • The person conducting the raffle must ensure that accurate records are kept for a period of three years after finalisation of the raffle of:
  • The disposition of funds;
  • All tickets which have been printed;
  • The distribution of prizes.

Conditions of raffles where the prize value exceeds $5,000

  • The number of tickets printed must not exceed the number authorised by the permit.
  • Tickets must only be sold during the period authorised by the permit.
  • The responsible person must ensure that sufficient information is obtained to identify and locate the person to whom the ticket is sold.
  • A person who sells tickets:
  • Must be authorised by the permit holder or responsible person to do so; and
  • Cannot be remunerated, other than for reasonable out of pocket expenses, unless authorised in the raffle’s permit conditions.
  • The company name and number must be printed on every ticket or on all material advertising the raffle.
  • The following must be printed on each ticket:
  • The name of the minor gaming permit holder
  • The minor gaming permit number
  • The ticket price
  • The maximum number of tickets authorised by the minor gaming permit
  • A description of each prize and its retail value
  • When and where the raffle will be drawn
  • The method of publication or notification of results
  • Details of any book-buyer’s prize authorised under the minor gaming permit
  • If the whole or part of the proceeds are for a political party – the name of the political party
  • If the nominee is not an employee of the raffle permit holder and will receive payment (other than reasonable out of pocket expenses), or the raffle permit holder or the nominee has an
  • Agreement or arrangement with a person (other than an employee of the permit holder) to
  • Promote or conduct the raffle for reward, that fact (including the name and, if applicable, ACN of the nominee or the person promoting or conducting the raffle for reward) must be printed on every ticket or on all material advertising the raffle.
  • A ticket in the raffle may only be a ticket in another raffle if authorised on the permit.
  • The raffle must be drawn on the day authorised by the minor gaming permit.
  • The method of the draw must allow each ticket in the draw a random and equal chance of being drawn.
  • If there is more than one prize being offered, the first ticket drawn must win the first prize. ‘First prize’ is defined as the most valuable prize offered in the raffle. ‘Reverse draw’ raffles are not allowed.
  • A ticket which has been drawn is not eligible to be drawn again, unless authorised by the permit.
  • The results of the draw must be published and winners notified in accordance with the information printed on the tickets.
  • Prizes must be delivered to winners within 28 days after the draw.
  • The permit holder conducting the raffle must ensure accurate records are kept for a period of three years of:
  • The manner in which tickets to the raffle were sold and how tickets sales were publicised;
  • The names of the people to whom tickets were issued for sale and, for each person, how many tickets, were sold, how many tickets were returned and how much money was remitted;
  • When and how the raffle was drawn; and
  • The names and addresses of the winners and a description (including the retail value) of their respective prizes.

Applying for a permit

When applying for a permit, a person, over the age of 18 must be nominated by your organisation as the “Nominee”.  This person must be approved by the VCGLR.  This person will be responsible for ensuring the raffle is run in accordance with the rules and conditions of the permit.

If you are conducting a large raffle then the nominee will need to submit an original National Police Certificate (NPC).  If the nominee has submitted an NPC to the VCGLR within the last 12 months this requirement may be waived.

Bingo

Bingo may be conducted in Victoria by organisations that have been declared (registered) by the VCGLR as community or charitable organisations. Prior to commencing bingo sessions a “Notification of commencement of bingo sessions” form must be submitted to the Victorian Commission for Gambling and Liquor Regulation (VCGLR) at least seven days before the first bingo session.

This form can be accessed from the VCGLR website:

http://www.vcgr.vic.gov.au/CA256F800017E8D4/WebObj/A5F2E55086E6EA2CCA257678001BA1D4/$File/Notification%20of%20commencement%20of%20bingo%20sessions%20V1.0%20Nov09.pdf

The VCGR have produced a comprehensive booklet titled Bing Information Booklet: What you need to know (Third Edition January 2011) which can be downloaded from:

http://www.vcgr.vic.gov.au/CA256F800017E8D4/WebObj/03A1BC981AEFB72ACA25770B00094F17/$File/BingoBooklet.pdf

The information from this booklet can be summarised as follows:

What is bingo?

Bingo players each get a ticket (or tickets) with randomly numbered squares. Players mark off the numbers as they are randomly drawn and announced. The aim depends on the version of bingo. To win the most common version, a player must be first to mark off all numbers on their ticket and call “bingo”.

Who can conduct bingo?

Bingo may be conducted for fundraising purposes by organisations declared (registered) by the VCGLR as community or charitable organisations or maybe run by a licensed bingo centre operator on behalf of a declared community or charitable organisation for their benefit.

If your community organisation has not formally been “declared” a genuine community organisation by the VCGLR then your organisation must apply for this declaration prior to the VCGLR issuing a “Notice of Authorised Bingo” which you must display in a prominent place at the venue the bingo sessions will take place.

The application form to be declared a genuine community organisation can be downloaded from:

http://www.vcgr.vic.gov.au/CA256F800017E8D4/WebObj/D2543CF5F613D76ACA25767900161477/$File/Declaration%20as%20a%20Community%20or%20Charitable%20Organisation.pdf

Nominating a nominee

The community organisation must nominate a person, over the age of 18, to act as its nominee.  The nominee is responsible for ensuring the sessions are run in accordance with the Rules of Bingo.  If the nominee leaves the community organisation for any reason the organisation must nominate and notify the VCGLR within seven days.

The nominee must ensure:

  • All players are over the age of 18
  • Ensure the running sheet for all games is completed
  • Ensure all prizes are paid

The nominee, or a person authorised in writing by the nominee, must personally supervise each session bingo.

Rules of Bingo

The “Rules of Bingo” must be made available to all players.  A copy of the Rules of Bingo can be downloaded from the VCGLR website at the following link:

http://www.vcgr.vic.gov.au/CA256F800017E8D4/WebObj/26C2EAF827EC87ACCA2577DD007E65F2/$File/PublishedSpecialGazette111110.pdf

Caller and Supervisor duties

A person must be nominated the caller and another person the supervisor.  Neither are allowed to participate as players during the bingo games.

The duties of the caller include:

  • Before the commencement of the first Bingo game in a session of Bingo:
  • Announce which type of bingo and version which will be played;
  • Announce that the call back of the numbers on the tickets can be caused by the Supervisor or another person in the presence of an independent player(s);
  • Announce that it is a duty of the Supervisor to determine any disputes about the playing of Bingo; and
  • Select –
  • Numbers using a random number generator; or
  • Numbers from a receptacle containing 90 balls numbered 1 to 90 or 80 balls numbered 1 to 80 or 75 balls numbered 1 to 75; and
  • Cause each selected number to be announced; and
  • If numbers are being selected from a receptacle hand the selected ball to the Supervisor.

The duties of the supervisor include:

  • Displayed each selected number so that it is clearly visible to all players until the end of the game; and
  • Display the serial numbers (if any) and the first and last ticket book numbers (if any) for the game to be displayed;
  • If the numbers are being selected from a receptacle check that the number has been correctly announced and place it on a rack which is clearly visible to all players until the end of the game; and
  • Determine any disputes
  • The Supervisor must determine the winner of the Bingo game by undertaking the following steps or by causing them to be undertaken by another person:
  • Collecting the winning Bingo ticket from each player who has declared himself or herself to be the winner;
  • Confirming the serial number (if any) and ticket book number (if any), of the ticket;
  • Confirming that the ticket was sold for play in the relevant game;
  • Verifying the numbers on the ticket against the numbers called in the presence of an independent player(s).
  • If the Caller or the Supervisor notes an error in the calling or display of numbers, an announcement correcting the error must be made immediately.

Rules relating to prizes

The amount of prizes distributed in a game must be not less than 20% of the gross receipts for the game. In any seven consecutive days it must be not less than 50% and not more than 90% of the total of the gross receipts for all games in all sessions conducted in that period.

All prize money won in a game must be paid at the end of the game, in cash where the prize is less than $1000, or if the winner requests it or the prize is $1000 or more, by cheque not payable to cash.

If you plan to conduct a bingo session where the prize value exceeds $20,000 you must notify the VCGR at least three days prior using the “ Bingo – Notification of bingo prizes in excess of $20,000” form which can be downloaded from the VCGLR website or by clicking:

Financial records and running sheets requirements

The Supervisor of a session of games must keep a running sheet which records the following information for each game:

  • The serial numbers of the tickets sold
  • The total number of tickets available to be sold
  • The lowest book number and the highest book number of tickets sold
  • The number of tickets sold
  • The number of charges made for a visually-impaired person to enter the game
  • The gross receipts
  • The value of prizes paid
  • The gross profit

The running sheet must record the following information for each session of bingo games:

  • The expenses paid
  • The opening balance of any jackpot pool and the date from which the jackpot pool was carried forward
  • The closing balance of any jackpot pool and the date to which it will be carried forward
  • The book number of any unsold book between the lowest book number for the session and the highest book number for the session (wasted book numbers)

No game may start until the running sheet for the previous game is complete.

Running sheets must be kept for 3 years after the games recorded.

Annual return

A community or charitable organisation that runs bingo at any time in the12 months to 30 June must, before 1 October each year, give the VCGLR a return setting out for each month bingo is conducted—

  • Gross receipts
  • Total expenses (including catering and any fees paid to a bingo centre operator)
  • Serial numbers of any unsold tickets
  • Prizes paid
  • The net proceeds of bingo
  • The balance of each jackpot pool, if any, at the end of that month

A return form will be forwarded to the Nominee 3 months before the date it must be lodged.

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