Incorporated associations
Victoria
Victorian Incorporation Reform Act 2012
Most community local sporting clubs are established as incorporated associations. In Victoria, incorporated associations are governed under the Associated Incorporations Reform Act 2012.
Consumer Affairs Victoria (CAV) oversees the Associated Incorporations Reform Act 2012 and provides a highly informative website for clubs who have registered or considering registering as an incorporated association. The CAV can be accessed by clicking here
The Associated Incorporations Reform Act 2012 provides registered clubs and associations with guidance and direction on the following topics:
- Forming an incorporated association
- Information to be included in incorporated association rules
- Amalgamating two or more existing incorporated associations
- Memberships
- Responsibilities for running meetings
- Appointment and responsibilities of office holders
- Financial reporting requirements
- Processes for winding up incorporated associations
The following information should be treated as a guide only. Your club should contact Consumer Affairs Victoria or seek advice specific to the needs of your club when considering its obligations under the Associations Incorporation Reform Act 2012.
Public Officer/Secretary
Public Officer Notification. If there is a new secretary this must be notified to Consumer Victoria within 14 days of the position becoming vacant
Ensure your nominated club secretary understands their obligations
Prepare the minutes from the recent AGM.
It must contain a copy of the financial statements, Committee Certification Statement and the report associated with any review conducted of the financial accounts. Click here for details.
Lodge your club’s Annual Statement within one month of the AGM (therefore at the very latest within 6 months of the end of the club’s financial year)
If there were any Club Rule/ Constitution changes approved by members at the AGM your club must lodge with Consumer Victoria within 28 days of the Special Resolution being passed.
Annual General Meeting
Read your club rules/constitution to determine:
- When to hold the AGM
- Who is invited to the AGM
- Notification Dates
- Any Audit/review requirements of financial accounts in the club/rules constitution
Ensure the club’ s membership database is updated to know who must be invited to the AGM, who is eligible to nominate for committee positions, and who can vote at the AGM.
Identify if there are going to be any resolutions or special resolutions to be presented to members. If so review club rules/constitution and the Associations Incorporation Reform Act 2012 about notification and voting requirements relating to the resolutions.
Financial Reporting
Association Secretary to review Reformed ACT 2012 to determine if the Association legally required to have their financial accounts reviewed/audited. Click here for more details.