Incorporated associations

Incorporated associations

Tasmania

The Associations Incorporation Act – Tasmania 1964

Most community local sporting clubs are established as incorporated associations.

Incorporation is a voluntary, simple and inexpensive means of establishing a legal entity, separate from the individual members.

In Tasmania, incorporated associations are governed under the The Associations Incorporation Act – Tasmania 1964.

The Office of Consumer Affairs & Fair Trading undertakes the administration of the Associations Incorporation Act 1964 on behalf of the Corporate Affairs Commission.

The Officer of Consumer Affairs and Fair Trading webpage can be accessed by clicking here

Key Responsibilities

The Associated Incorporations Act – Tasmania 1964 provides registered clubs and associations with guidance and direction on the following topics:

  • Applying for incorporation
  • Annual Returns
  • Constitutions, Model Rules, Amendments and Breaches
  • Searching the Register
  • Deregistering an Incorporated Association
  • Disputes

The following information should be treated as a guide only.

Your club should contact the Office of Consumer Affairs and Fair Trading or seek advice specific to the needs of your club when considering its obligations under the Associations Incorporation Act – Tasmania 1964

Public Officer/Secretary

Public Officer Notification. If there is a new secretary this must be notified to Consumer Affairs and Fair Trading within one month

Ensure your nominated club secretary understands their obligations.

Prepare the minutes from the recent AGM.

It must contain a copy of the financial statements, Committee Certification Statement and the report associated with any review conducted of the financial accounts.

Lodge your club’s Annual Statement within one month of the AGM (therefore at the very latest within 7 months of the end of the club’s financial year)

The Public Officer is required to notify CBOS of the amendments within one month by lodging a Notice of Special Resolution, and attaching a copy of the changes.

More information here

Annual General Meeting

Read your club rules/constitution to determine:

  • When to hold the AGM
  • Who is invited to the AGM
  • Notification Dates
  • Any Audit/review requirements of financial accounts in the club/rules constitution

Ensure the club’s membership database is updated to know who must be invited to the AGM, who is eligible to nominate for committee positions, and who can vote at the AGM.

Identify if there are going to be any resolutions or special resolutions to be presented to members. If so review club rules/constitution and the Associations Incorporation Reform Act 2012 about notification and voting requirements relating to the resolutions.

 

Financial Reporting

If required by your club rules/constitution or the legislation have the financial accounts reviewed/audited.

Information here and here

Further info here

Treasurer to prepare the club’s financial accounts.

Information here

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