The Associations Incorporation Act – Tasmania 1964
Most community local sporting clubs are established as incorporated associations.
Incorporation is a voluntary, simple and inexpensive means of establishing a legal entity, separate from the individual members.
In Tasmania, incorporated associations are governed under the The Associations Incorporation Act – Tasmania 1964.
The Office of Consumer Affairs & Fair Trading undertakes the administration of the Associations Incorporation Act 1964 on behalf of the Corporate Affairs Commission.
The Officer of Consumer Affairs and Fair Trading webpage can be accessed by clicking here
The Associated Incorporations Act – Tasmania 1964 provides registered clubs and associations with guidance and direction on the following topics:
- Applying for incorporation
- Annual Returns
- Constitutions, Model Rules, Amendments and Breaches
- Searching the Register
- Deregistering an Incorporated Association
The following information should be treated as a guide only.
Your club should contact the Office of Consumer Affairs and Fair Trading or seek advice specific to the needs of your club when considering its obligations under the Associations Incorporation Act – Tasmania 1964
Public Officer Notification. If there is a new secretary this must be notified to Consumer Affairs and Fair Trading within one month
Ensure your nominated club secretary understands their obligations.
Prepare the minutes from the recent AGM.
It must contain a copy of the financial statements, Committee Certification Statement and the report associated with any review conducted of the financial accounts.
Lodge your club’s Annual Statement within one month of the AGM (therefore at the very latest within 7 months of the end of the club’s financial year)
The Public Officer is required to notify CBOS of the amendments within one month by lodging a Notice of Special Resolution, and attaching a copy of the changes.
More information here
Annual General Meeting
Read your club rules/constitution to determine:
- When to hold the AGM
- Who is invited to the AGM
- Notification Dates
- Any Audit/review requirements of financial accounts in the club/rules constitution
Ensure the club’s membership database is updated to know who must be invited to the AGM, who is eligible to nominate for committee positions, and who can vote at the AGM.
Identify if there are going to be any resolutions or special resolutions to be presented to members. If so review club rules/constitution and the Associations Incorporation Reform Act 2012 about notification and voting requirements relating to the resolutions.
If required by your club rules/constitution or the legislation have the financial accounts reviewed/audited.
Treasurer to prepare the club’s financial accounts.