Incorporated associations

Incorporated associations

Northern Territory

Northern Territory Associations Act

Most community local sporting clubs are established as incorporated associations. In the Northern Territory, incorporated associations are governed under the Associations Act.

Gambling and Licensing Services (GLS) oversees the Associations Act.

The Northern Territory Government, via the Department of Business provides a highly informative website for clubs who have registered or considering registering as an incorporated association. This information can be accessed here

 

Key responsibilities

The Associations Act provides registered clubs and associations with direction on the following topics:

  • The incorporation process and its effects
  • Information to be included in incorporated association rules
  • Amalgamating one or more existing incorporated associations
  • Memberships
  • Responsibilities for running meetings
  • Appointment and responsibilities of office holders
  • Financial reporting requirements
  • Processes for winding up or transferring incorporated associations

The following lists some important information and reporting obligations clubs need to be aware of under the Act. The information should be treated as a guide only. Your club should contact the Department of Business, Gambling and Licensing Services or seek advice specific to the needs of your club when considering its obligations under the Associations Act.

 

Public Officer/Secretary

Public Officer Notification.

If there is a new secretary this must be notified to Northern Territory Government within one month

 

Ensure your nominated club secretary understands their obligations.

 

Prepare the minutes from the recent AGM.

It must contain a copy of the financial statements, Committee Certification Statement and the report associated with any review conducted of the financial accounts.

 

Lodge your club’s Annual Statement within one month of the AGM (therefore at the very latest within 1 months of the end of the club’s financial year)

 

If there were any Club Rule/ Constitution changes approved by members at the AGM, your club must lodge with Queensland government within 1 month.

 

Annual General Meeting

Read your club rules/constitution to determine:

  • When to hold the AGM
  • Who is invited to the AGM
  • Notification Dates
  • Any Audit/review requirements of financial accounts in the club/rules constitution

Ensure the club’s membership database is updated to know who must be invited to the AGM, who is eligible to nominate for committee positions, and who can vote at the AGM.

Identify if there are going to be any resolutions or special resolutions to be presented to members . If so, review club rules/constitution and the Associations Act and the club rules/constitution to confirm notification and voting requirements relating to the resolutions.

 

Financial Reporting

Association Secretary to review the NT Associations Act to determine the auditing requirements for the Association’s financial accounts.

 

Treasurer to prepare the clubs financial accounts in accordance with the Associations Act.