Incorporated associations

Incorporated associations

Australian Capital Territory

ACT Associations Incorporations Act 1991

Most community local sporting clubs are established as incorporated associations. In the Australian Capital Territory, incorporated associations are governed under the Associations Incorporation Act 1991.

The Office of Regulatory Services (ORS), which is part of the Department of Justice and Community Safety, oversees the Associations Incorporation Act 1991 and provides a highly informative website for clubs who have registered or considering registering as an incorporated association.

The ORS website can be accessed by clicking on this link

The ORS also provide a fantastic 34 page Associations Incorporations Practice Manual that contains a lot more detail than the summary below. Download the practice manual here

The Associations Incorporation Act 1991 also provides registered clubs and associations with guidance and direction on the following topics:

  • Forming an incorporated association
  • Information to be included in incorporated association rules
  • Amalgamating one or more existing incorporated associations
  • Memberships
  • Responsibilities for running meetings
  • Appointment and responsibilities of office holders
  • Financial reporting requirements
  • Processes for winding up incorporated associations

The following information should be treated as a guide only. Your club should contact the Office of Regulatory Services or seek advice specific to the needs of your club when considering its obligations under the Associations Incorporation Act 1991.

The following lists some important information and reporting obligations clubs need to be aware of under the Act.

Public Officer/Secretary

Public Officer Notification. If there is a new secretary this must be notified to Access Canberra within one month of the change occurring. Click here

Ensure your nominated club secretary understands their obligations. Download here

Prepare the minutes from the recent AGM.
It must contain a copy of the financial statements, Committee Certification Statement and the report associated with any review conducted of the financial accounts. Download here

Lodge your club’s Annual Statement within one month of the AGM (therefore at the very latest within 6 months of the end of the club’s financial year). Click here

If there were any Club Rule/Constitution changes approved by members at the AGM, your club must lodge with Access Canberra services within 28 days. Access here

Annual General Meeting

Read your club rules/constitution to determine:

  • When to hold the AGM
  • Who is invited to the AGM
  • Notification Dates
  • Any Audit/review requirements of financial accounts in the club/rules constitution

Download here

Ensure the clubs membership database is updated to know who must be invited to the AGM, who is eligible to nominate for committee positions, and who can vote at the AGM. Download link

Identify if there are going to be any resolutions or special resolutions to be presented to members . If so, review club rules/constitution and the Associations Incorporation Act 1981 notification and voting requirements relating to the resolutions. Click here

Financial Reporting
Association Secretary to review Associations Incorporation Act 1991 to determine if the Association is legally required to have their financial accounts reviewed/audited. Download here

If accounts to be reviewed, appoint and contact auditor/accountant to schedule audit/review. Download here

Treasurer to prepare the clubs financial accounts. Click here

 

Information on this page is general in nature. Sports Community has made the best effort to ensure its accuracy. Please seek specific advice from your relevant club or authority.