Councils, security, police and emergency services will often ask for a site plan of your event. Volunteers, staff, vendors, stall holders and attendees will at different times require the benefits of a site plan or if indoors a floor plan.
The idea of a site plan can be daunting but it needn’t be. A good site plan alongside the relevant contact numbers of the people responsible for each component of food, waste, security, emergencies, traffic, parking, ticketing and event management will be all that is required to keep the right authorities and participants informed and organised.
A diagram of your site/floor area should include a key that outlines different components of the area and components within it. The information included needs to identify and clarify:
- Seating arrangements
- Identified walkways and people traffic flows
- Fire and emergency vehicle access
- Location of First aid
- Event management/co-ordinator office
- Entrances and exits
- Security locations
- Food and beverage stalls
- Primary activity infrastructure
- Other activities infrastructure
- Rubbish bins
- Water fountains
- Electrical Cabling