Charitable groups, community based organisations and sporting bodies can use bingo and lotteries to raise funds. In Western Australia these activities are overseen by the Department of Racing, Gaming and Liquor whose contact details are as follows:
Phone: (08) 9425 1888
Free Call: 1800 634 541
Fax: (08) 9325 1041
Web: Online Form
Office Address: Level 1, 87 Adelaide Terrace, East Perth, WA 6004
Postal Address: PO Box 6119, East Perth, WA 6892
The Western Australian Department of Racing, Gambling and Liquor issues a very easy to read brochure titled Lotteries – What your organisation needs to know.
This booklet can be downloaded by clicking:
Information in the brochure, Lotteries – What your organisation needs to know can be summarised as follows:
|Type of Lottery||Is a permit required?|
|Small private lotteries – where tickets are sold to persons who work or reside at the same premises, or who are members and guests of a body (eg a club) where the ticket sales and the declaration of prizes take place within 8 days and the maximum value of the prize does not exceed $1,000 or where the sale of tickets and the declaration of prizes takes place on the same day and the aggregate value of the prizes offered does not exceed $2,000||No|
|Minor fundraising activities such as a guessing game, a number game based on sporting activities, a raffle, chocolate wheel or art union where the aggregate prize of prizes offered does not exceed $200.||No|
|Footy tipping competitions where the aggregate prizes offered throughout the season do not exceed $10,000.||No|
|Standard lotteries – (other than small private lotteries)||Yes|
|Where the total prize value is $20,000 or over||Yes and a bank guarantee or security deposit must be provided with the permit application.|
What information must be printed on tickets?
Each ticket must have the following information:
- Ticket number;
- Price of ticket;
- Name and contact number of permit holder;
- Name of organisation on behalf of which the lottery is conducted;
- Permit number;
- Description and value of prizes;
- Date of drawing;
- Name and date of issue of the publication in which the results are to appear.
- All tickets must be sold at the same price as authorised by the permit;
- No person under the age of 12 years is permitted to sell or purchase lottery tickets;
- When liquor is offered as a prize, persons under 18 years of age are prohibited from selling or purchasing tickets;
- House to house sales may be made during the hours of 9am and 6pm;
- Records must be kept for 12 months;
- All prizes must be delivered to winners within 30 days; and
- No approval will be given to increase the number of tickets for sale once ticket sales have commenced.
Permit fees for lotteries in Western Australia
|Application for a permit to conduct a Standard Lottery –|
|for a permit valid up to 7 days, where the total retail value of prizes or prize money:|
|does not exceed $5,000||30.00|
|for a permit valid up to 3 months, where the total retail value of prizes or prize money is:|
|not more than $5,000||45.00|
|more than $5,000, but not more than $50,000||105.00|
|more than $50,000, but not more than $100,000||200.00|
The Western Australian Department of Racing, Gambling and Liquor issues a very easy to read brochure titled “Bingo information and guide for permit holders”.
This brochure can be downloaded by clicking:
Information in the brochure, Bingo information and guide for permit holders can be summarised as follows:
What is Bingo?
Bingo is a numbers game not unlike keno. Players use books containing cards for up to 32 games and each card has 15 numbers. Up to 90 numbers are called out by a caller using either a random number generator or a manual ball drawing device. The first player to have the 15 numbers called (known as full house) wins the major prize. If there is more than one winner, the prize money is divided equally. On occasions, split games may be played where minor prizes are awarded for the first player who completes a predetermined sequence of lines such as a pattern around the outside (known as “racetrack”).
Who can run a game of bingo?
Where bingo is played for money or money’s worth (eg for prizes), a permit is required and may be applied for via the Dept of Racing, Gaming and Liquor. Under the Gaming and Wagering Commission Act 1987, permits may be approved for charities, community groups and other approved organisations to raise funds for approved uses.
An application fee is payable and permits may be approved for either a single event, or for a period of 6 months.
Nomination of Permit Holder
The organisation, must as part of its permit application nominate an individual to be a Permit Holder. The Permit Holder is primarily responsible for the conduct of the bingo permit and ensuring the bingo is run in accordance with all legislative, permit requirements and the Rules of Bingo.
The Permit Holder is not allowed to participate in any game or session run by their organisation.
Conditions of running bingo sessions
Bingo sessions can only be played on dates, frequency and times approved in the permit
- The premises where bingo is
- The premises where bingo is conducted must be approved by the Gaming & Wagering Commission.
- No charge shall be made for admission to a bingo session.
- Purchase of raffle tickets shall not be a prerequisite to participate in the bingo.
- A session of bingo shall be for a period of not more than 3 hours or in which 32 games are played, whichever is the shorter.
- Each session of bingo shall be controlled by the Permit Holder or a person appointed by the Permit Holder from a list of persons whom the Permit Holder has had authorized by the Gaming and Wagering Commission. At least 2 other persons appointed by the organization shall assist.
- Spotters – where a session has more than 100 participants, at least 2 spotters must be provided and those spotters are not permitted to play bingo.
- Prizes – the caller must announce the prizes for each game before the commencement of the game. Prize values cannot be advertised prior to a bingo session.
- Serial Numbers – all cards used in any one game must have the same serial number and that number must be announced to players before the commencement of each game
- The permit must be displayed in a prominent location on the premises.
- Rules – a copy of the Rules of Bingo must be displayed in 3 locations – at the entrance to the premises, in close proximity to the players, and in close proximity to the caller.
For every session of bingo that is conducted the following information must be recorded:
- The number of books sold.
- The number of flyers sold.
- The amount of proceeds collected from the sale of books.
- The amount of proceeds collected from the sale of flyers.
- How much money was paid out in prizes.
- How many free books (if any) were given away.
- The number of unsaleable books from the session and the serial numbers of same.
- The total value of expenses incurred for that session, whether paid in cash on the night or by cheque later.
- How much was banked from the proceeds of the bingo session.
- All records pertaining to the bingo, including unsaleable books, must be retained for 12 months. The records must be available for inspection by an authorised officer of the Gaming & Wagering Commission at any time.
- Financial Returns must be submitted to DRGL within 7days of the end of the month during which sessions of bingo were conducted.
- If a session is not held a nil return is required. For a one off permit, Financial Returns must be submitted within 7 days of the conclusion of the bingo session.
- Senior citizens organisations are not required to submit a Financial Return as no surcharge is payable.
- · A surcharge of 1% of Gross Bingo Proceeds is payable to the Commission and a cheque for this amount must accompany the Return when submitted.