b) Step 1 – Clearly Define Your Vision

Now that you have decided to undertake the journey into raising significant funds to improve your club’s facility, the first step, and often the most exciting, is to clearly define what your club is trying to achieve.  Your vision.


If you are in a facility that caters for a number of groups or clubs, creating a shared vision is important to ensure all groups are happy and supportive of the improvements.  This may include groups such as boot camps, mothers groups and other community programs.  The council will have contact details for each club or group for you to access.

From these contacts you will be able to form a sub-committee made up of two members of each group or club.  This will ensure each group has input and is fully informed about the plans.

Having all clubs and groups working together towards a common vision makes the process easier and also aids in proving that these improvements represent the needs of the broader community.


How do you define your vision?

Looking at your current facilities, list the elements that support a need for the improvements.

This helps you to understand your needs and what you are trying to achieve.  It also ensures that the improvements satisfy community needs.  For example, if you have a venue that can cater for 100 guests but a club or group using the facilities can draw a crowd of up to 200 people your planned room may not be appropriate.

After you have developed this list, you can then look at what you would like to include in your redevelopment.  At this early stage your list will be a summary.


Including others in defining your club’s vision

It is a good idea, whenever possible, to include the owner of your facility in creating your vision.  If this isn’t possible, informally notifying them of your vision early is a good idea as the more support you can gather, the easier the process will become.

Your facilities may be Government owned or privately owned and your facility will be able to provide this information for you.  Councils own the majority of facilities and a number are owned by schools.  This information will help you understand who you need to speak with.

The owner of the facilities will play a major part in obtaining or providing funding so letting them know and getting them on board early is a major benefit for you.

In the future when liaising with the Council, conflict can make the situation more difficult so agreeing on the vision before approaching the Council will make the process easier.  Often the owner of your club’s facility will be a member of the local council.

A negative response early is also a positive outcome as this provides you with a great deal of time to meet, identify any resistance, understand their needs (this includes neighbours of the facility) and discuss, to find a way forward.

At this initial stage, don’t ask for anything other than letting them know you are seeking the club’s facilities to be redeveloped.


Step 1 – Clearly Define Your Vision
Step 2 – Create a Business Case 
Step 3 – Start the Process
Step 4 – Becoming a Council Priority: Raising Funds & Public Awareness
Step 5 – Council Action
Step 6 – Club Fundraising
Step 7 – Request for Tenders